Accounts Payable

The office of Accounts Payable supports the University’s mission by providing professional, courteous and reliable service to its students, faculty, staff and vendors while maintaining high standards of quality to promote the University’s goals and objectives.  Through efficient, timely and accurate payment processing and reporting, the office of Accounts Payable assists in controlling the University’s expenditures and maximizing resources.

Forms

Check Request Form and Instructions

When to use a Check Request or Purchase Order

Check Request Form

Instructions:

Click Check Request Form above and complete a Power Form Signer Information Page showing the initiator name/email address and at least one appropriate approval name/email address. Based on the amount of the Check Request to be submitted, only complete the number of approval(s) that are required.

Next, click Begin Signing; on the Check Request form, click continue. Complete the Check Request form as you normally have done in the past, attach all appropriate backup documentation, then click finish. (You can save, print or download a copy before you close it.) The approver(s) will receive an email to review the document, click on continue, sign at the bottom, then click finish. You will receive another email indicating that the document is done/signed and has been automatically sent to Accounts Payable. If the approver fails to sign the document within 15 days, the Check Request will be cancelled.

Accounts Payable receives completed documents at checkrequests@fdu.edu to review and process for payment.  Accounts Payable will send an email to the initiator/approver if either an additional approval or backup documentation is needed.

For questions and comments, please feel free to contact Greg Sarajian at sarajian@fdu.edu

Independent Contractor Forms

Independent Contractor Agreement Guide for Determining Workers’ Status

Non-Resident Alien Forms

Exemption from Withholding (8233) Certificate of Foreign Status (8-BEN) Foreign National Information

W-9 Form

Request for Taxpayer Identification

Frequently Asked Questions

CHECKS:

Q. How often are checks issued?  A. Checks are issued once a week on Thursdays and mailed out the same day.  If there are special mailing instructions, please contact Accounts Payable before Thursday.

INVOICES:

Q. I sent an invoice to Accounts Payable to be paid, but just received a past due statement from the vendor.  Do I need to contact Accounts Payable? A. Generally, invoices are paid according to invoice date (oldest first) and not when they are actually submitted to Accounts Payable.  There are some exceptions (lease payments, utilities, etc.) that require payment immediately upon receipt.  If you do receive a past due statement, please forward it to Accounts Payable or call to make sure the invoice has been paid. Q. Can a repair invoice be submitted on a Check Request form since the work has been completed? A. All repair, maintenance, and supply orders must be processed on a Purchase Order in advance of an order being requested.