Purchasing Department

The mission of the Purchasing Department of Fairleigh Dickinson University is to obtain all goods and services necessary for students, faculty, and staff in a cost effective and efficient manner.  We strive to provide value added service to the academic and administrative community in support of the University’s mission.

The Purchasing Department maintains a commitment to excellence through professional ethics and practices.  We abide by the University’s Purchasing Policies and Procedures while aiming to develop and implement operational procedures that provide the highest level of service.

Policies and Procedures

Purchase Orders

A Purchase Order is defined as a contract between the University and vendor for goods and/or services. Using a purchase order to initiate purchases provides the means to ensure that each transaction is covered by a proper contract detailing commodities, prices, terms and conditions.

We encourage submitting requisitions well in advance of the desired delivery date to allow for processing. When requisitioning items that are used repetitively, please requisition using a Blanket Purchase Order. The use of multiple object codes is prohibited on blanket orders.

The Purchasing Department has the right and responsibility to question and require proper documentation to support requisitions. Please attach all quotes, proposals and pertinent documents to your purchase order upon submission.

Please feel free to contact us at purchasing@fdu.edu.

Vendor Reference Guide for Standard Goods and Services: a list of approved vendors is found in Self-Service under Daily Work > Financial Management > Approved Vendors.

Logos and University Trademarks

The University logos and seal are licensed trademarks, and when used in any brochure, flyer, imprint articles for giveaway or sale, permission must be obtained for their use, as well as to assure you are providing the proper electronic file for vendors.

If you have a project that requires the use of any of these marks, please contact Angelo Carfagna at (201) 692-7025 to have him authorize your Purchase Order. Please allow ample time for processing.  Emergency Purchase Orders for printing are highly discouraged.

Printing Guidelines

The University wishes to do as much of its black and white and color printing/imaging in-house as possible.  The Metro or Florham Copy Center staff will assist you with your printing needs.  They can be reached at ext. 2454 (Metro) and ext. 8511 (Florham) or at copycenter@fdu.edu.

Off-campus printing with outside firms can be discussed with Carol Black, University Director of Publications (ext. 7027).

University marketing/recruiting materials are coordinated through the Office of Enrollment Management working with our marketing firm, Kukovich and Associates.

To avoid delay and rush printing charges, please start your project as early as possible.  You can speak with the members of the Publications or Copy Center staff to alert them of your plans and deadlines.