Tuition Deposit Refund Policy

The tuition deposit refund policy applies to admitted students who have paid the deposit and received a Letter of Acceptance but have not yet enrolled in FDU Vancouver’s program. If you are already enrolled, please refer to the Refund Policy for Enrolled Students. Students from other FDU campuses should contact their respective Admissions or Enrollment Services departments.

Important Information

  • Students must apply for a Deposit Refund within one year of the expiry date on the most recent Letter of Acceptance (LOA); otherwise, the deposit will be forfeited.
  • Students that apply for a deferral to a future term and receive a study permit rejection from Immigration, Refugees and Citizenship Canada (IRCC) while waiting for a deferral LOA must inform the FDU Vancouver Admissions office immediately if they no longer want to proceed with the deferral. Once the deferred LOA is issued, students can only be considered for a refund if they show an IRCC study permit rejection letter dated after the issuance date of the most recent LOA.
  • Students who are eligible for a refund of previous deposit/s and looking to submit a re-application for a new term, have the option to use their initial deposit (minus the non-refundable registration fee) towards tuition only (Not as a part of the new deposit). Students will be required to make a new deposit to receive a new LOA for the re-application. Only tuition overpayments can be used towards a re-application deposit. Students with tuition overpayments of less than $8,500 in their accounts will be required to pay the difference. The new LOA includes the total amount paid to FDU Vancouver. Students with multiple LOAs will need to provide the latest study permit rejection letter corresponding to the last LOA issued by FDU Vancouver to be eligible for a refund. Providing a study permit rejection letter from older application/s will not be sufficient to issue a refund.
  • Students with overpayments or credits have one year to apply for a refund; otherwise, the amount will be forfeited.
  • A student may request a refund to be issued to a third party provided there is evidence the original payment was made by that party (e.g. a cheque in another person’s name, a wire transfer from another party, or if payment by the third party was witnessed). FDU Vancouver will, as practice, make a note of a third-party payment on our documentation. However, the student should be prepared to provide additional information as requested.
  • Please note that FDU Vancouver cannot refund money exchange companies. Students should refrain from using this as a method of payment.
  • Students who have a valid LOA and wish to cancel their FDU Vancouver application will have their request processed only after the last LOA has expired. Additional supporting documentation may be required to complete the cancellation process.

Eligibility

Visa Denials

Tuition deposits are only refundable due to IRCC study permit denials, and a non-refundable registration fee will be withheld. Students can refer to FDU Vancouver’s Tuition & Fees page to view the current non-refundable fee applicable to refund requests.

Application Cancellations

Accounts with tuition overpayments are eligible for a refund. The $5,000 or $8,500 USD non-refundable tuition deposit (depending on when the Letter of Offer (LOO) was issued) will be withheld from students that decide to cancel their FDU Vancouver application. Students who opt to cancel their FDU application prior to receiving a response from IRCC regarding a study permit application or judicial review will also be considered as an application cancellation and the non-refundable tuition deposit will be withheld. This non-refundable deposit cannot be appealed after the application cancellation is processed.

How to Apply

Submit a Refund Request Form [SoftDocs form] and upload all required supporting documents, such as a copy of your study permit refusal letter from IRCC.

After submission, the admissions team will review your eligibility and notify you by email. You may be asked to provide additional information or documents if necessary.

Processing Time

Refunds may take between 5 to 8 weeks from the time the completed refund form is received. If the form is incomplete, incorrect, or if the beneficiary information does not match the original payment information, the refund process may take longer.

Refund Methods

  • Refund for payments made by Flywire:

All refunds for payments made using Flywire will be refunded directly back to the account from which the payment was made.

  • Refunds for payments made by Credit Card:

All refunds for payments made by credit card will be refunded directly back to the credit card from which the payment was made. Refunds for credit card payments that are over six months old will be refunded by wire transfer using the Trolley. The beneficiary should be the same as the one from the original credit card payment.

  • Refunds for payments made by Wire Transfer:

All refunds for payments made by wire transfer will be refunded by wire transfer to the same account from which the payment was made using Trolley.

  • Refunds for payments made by Cheque or Bank Draft:

All refunds for payments made by cheque, drafts, or money order will be refunded by wire transfer to the same account/beneficiary from which the payment was made using Trolley.

  • Refunds under $100:

Refunds for under $100 will be made by cheque. The cheque will be sent via regular mail unless otherwise specified by the student. Students will be responsible for any special delivery arrangements (e.g. courier and any special delivery charges will be deducted from the refunded amount). The request for special arrangements must be completed at the same time the refund request is submitted. Once a cheque is issued, the amount cannot be adjusted.