Adjunct Hire Process

This web page will assist departments with hiring new adjuncts (part-time faculty). Please note that adjuncts are limited to teaching a maximum of 9 credits in a regular semester, 6 credits in a short-term semester, and cannot exceed a total of 22 credits in a 12-month period. [See Adjunct Limitation Policy.]

Step 1

All departments must initiate a Notification of Part Time Teaching. This is the contract used to engage an adjunct each semester they are scheduled to teach. Departments must ensure all Notifications are signed and returned to the department prior to the start of the semester, and prior to initiating the hiring forms. The Departments retain the Notifications on file and should not forward to Human Resources.

Step 2

Departments are required to obtain the I9 form within the first 3 days of the employment date (and no more than 2 weeks prior to their employment date) and ensure the adjunct signed and dated the form, as well as validate the documents they provide that they have legal authorization to work in the United States. Upon review of the I9 documents, please complete the Employer Section, sign and send with the signed W4 Form to using the University’s secure server, Virtru. Adjuncts will not be put into the Payroll system until receipt of the completed paperwork. If you need assistance with accessing the Virtru server, please contact the help desk at extension 8822 (973-443-8822).

Step 3

Initiate the Adjunct Personnel Information Notice (DocuSign) and follow the instructions. Human Resources will receive the completed Adjunct PIN and initiate the steps for a background check via Sterling E-Invite. It is important to ensure that the new adjunct’s personal email is included on the Adjunct PIN as this is required to initiate the required criminal background check.

Step 4

Upon receipt of the approved Adjunct Personnel Information Notice, the Office of Human Resources will communicate with University Systems and Networking to ensure that a University NetID and email address is created. Once created, the department will receive confirmation from Human Resources with instructions on how the adjunct can claim their Net ID. Please note, if the adjunct is inputted into University systems, on or after their hire date, the department will receive information regarding how the adjunct will create their Net ID

Step 5

Within 2 weeks of the effective start date after being entered into the Payroll system (please refer to Step 2 above) Adjuncts will receive a link to their personal email address with instructions on creating a MyADP account. Adjuncts will also receive an email on required onboarding. This will include the opportunity for each to enroll in Direct Deposit, as well as view the required policies and mandatory training programs.